Enabling Stockpiling in a Project
In order to create stockpiles within a project, the stockpiling toggle must be turned on on a project. Note that this must be done while the project is still in Draft (before it is moved to Under Construction). This can be done in the final step of the project wizard, in a section highlighted below in the bottom right.
The Enable Stockpiling toggle turns on the feature for the project and must be toggled on to see the rest of the options.
Maximum Storage Amount is the highest possible percentage of an item's total quantity on a project that can be placed in a stockpile. For example, if Item A has 200 units in the project and a Max Storage Amt. of 25%, a maximum of 50 units can be placed in a stockpile.
Maximum Partial Payment is the highest possible percentage of the total stored value of a stockpile that can be payed up front in the stockpile's partial payment. For example, if Stockpile A stores $2,000.00 worth of an item and the Max Partial Payment is set to 50%, $1,000.00 is the most the partial payment can be set to.
Minimum partial Payment is the smallest value the partial payment of a stockpile can be set to.
Once these values are configured, the project can be moved into Under Construction and stockpiles can be created within it.
Creating/Editing a Stockpile
If stockpiling is enabled on a project, stockpiles can be added to the project in the Stockpiles tab found in the project's Items page, shown below.
To create a new stockpile, click the Stockpile an Item button. There, you select the item from the project's item list, the location of the stockpile, the start date (which will impact when the stockpile begins to effect Pay Requests), the total stored units, and optional pictures of the stockpile and storage receipt.
Next, set the Partial Payment value, which will be included in the next Pay Request with a date range encompassing the stockpile's start date.
Finally, you will be given the option to create a pay request now (you can choose to do it later and it won't make a difference).
Stockpile Effects on a Pay Request
A stockpile's partial payment value will be included in the next Pay Request with a date range encompassing the stockpile's start date - its shown below highlighted in blue on an example pay request.
There are 100 units of item W-2 stored in the stockpile, and 200 units have been placed to be included in this pay request, so what we see here is 3 separate line items.
The partial payment, which is configured directly on the stockpile. Here it is set to $500.00.
100 units of W-2 which are pulled from the stockpile - note that these items have an adjusted unit price to balance the billing with the partial payment. Let's do some quick math: there are 100 units stored in the stockpile, each valued at $15.15 (before the adjustment) - that means that the total value of the stockpile is 100 x $10.15 = $1515.00. So the partial payment and placements with adjusted unit price should add up to $1515.00... $500.00 + $1,015.00 = $1,515.00! Yep - looks good!
100 units of W-2 which are not pulled from the stockpile because the stockpile has been depleted. (Note that you can create more stockpiles for the same item if necessary and they will have these same affects in order of their start date).
(Note that the partial payment and stockpile placements can be paid on any number of separate pay requests, it is only shown here on a single pay request for clarity.)